NOPL Meeting Room Reservation Form

Reservations will be made through the Library branches: North Syracuse, Cicero
and Brewerton.

We will take tentative reservations over the phone, but this must be confirmed within three business days by receipt of the completed reservation form and $10 deposit.

There is no charge for community groups and non-profit organizations.
The $10 refundable deposit is required from all groups.

Your name:         ___________________________________

Your address:      ___________________________________

Your phone number:      ______________________________

Group name:       ___________________________________

Will this program be advertised?    Yes     No

Please circle:     North Syracuse     Cicero     Brewerton

Date and time requested: ____________________________

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The libraries are open until 8p.m. Monday through Thursday.    If your meeting will need additional time you may request use of the room until 9 p.m. by circling this statement:

We request use of the room after library hours and understand that no library staff will be available to us and it is our responsibility to close the doors when our meeting is finished.

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The meeting room will be in a clean and neat condition when you use it.    When you finish using the room and leave it in this same condition your deposit will be returned within ten business days.

Please enclose a $10 deposit.   The library's meeting room policies are printed on the reverse of this form.   Please read them before signing.  Your signature and acceptance of the use of the meeting room indicates that you understand the library's meeting room policies.

Signature: ____________________________________________________

Meeting Room Policies

Our meeting rooms are available to the community for use by groups for educational and community service meetings.

The room is available for use by community groups and non-profit organizations with a $10 security deposit.

We will take tentative reservations over the phone, but this must be confirmed within three business days by receipt of the completed reservation form and $10 deposit. Reservation requests received over the Internet are only requests—do not assume you have the room reserved until you recieve a confirmation from the library.

The rooms may not be used for profit-making activities. Any use of a meeting room for classes or programs which entail a fee, tuition, or other charge or donation must have prior approval from the Director.

The rooms may not be used for personal events such as birthday parties, showers, or family reunions.

Alcoholic beverages are not permitted in the library. Smoking is not permitted in the library.

Request for the use of the rooms after the library closes must be made in advance, at the time the room request form is submitted. After hours use is limited to one hour after the library closes.

Use of the room by groups and individuals shall be at the discretion of the Library Director and the Board of Trustees of the Library. Library sponsored programs shall have first priority in all cases.

The rooms should be booked in advance and reservations shall be honored on a first come first served basis. Rooms can be booked up to two months in advance.

The room must be returned to the condition in which it was found, including returning tables and chairs to their original positions.

A $10 deposit will be required with the submission of the written room request.

Users should note that the library is a public building and thus all meetings must be open to the public.

Septermber 2002